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Regional Development Charge Exemption Frequently Asked Questions

When should I submit my RDC Exemption application?

After your pre-application meeting, provide one (1) copy each of the completed application form, Phase One and preliminary Phase Two Environmental Site Assessment reports, and a draft Remedial Work Plan to the Regional Brownfield Coordinator. Electronic submissions are encouraged.

Who can prepare my environmental reports?

Phase One and Phase Two Environmental Site Assessments as well as a Remedial Work Plan must be prepared by a Qualified Person (QP) as defined under Ontario's Regulation 153/04.

What information should be included in the Remedial Work Plan?

The plan should outline the planned remediation approach to be carried out in order to achieve filing of a Record of Site Condition with the Ministry of Environment. In addition, the plan should provide a cost estimate of how much the planned remediation will cost. Costs incurred beyond those identified in the Remedial Work Plan may not be eligible for reimbursement. As part of your Remedial Work Plan, the Region may request a Soil Management Plan. Please see the Province of Ontario's Management of Excess Soil - A Guide for Best Management Practices.

Which remediation costs are eligible under the RDC Exemption program?

Eligible remediation costs are outlined in the Eligible Cost Submission Guideline.

Who can undertake remediation work on my site?

You may choose who carries out the remediation work on your site. However, if plans for remediation include the use of a wholly owned company, subsidiary firm or any company with which the applicant/owner has a financial interest, cost estimates for the work should be provided by at least two other competitive bidders. The applicant/owner should also be prepared to demonstrate the anticipated cost savings and added benefit this approach provides.

What happens after I submit my application?

The Region will review the application to determine eligibility. If a site is determined to be eligible, the Region will inform you that the application has been accepted. However the application cannot be approved until such time as a Record of Site Condition has been filed and acknowledged by the Ministry of Environment. In the meantime, the applicant is expected to carry out remediation work on the site in accordance with the Remedial Work Plan provided with the application.

Does my RDC Exemption application require Regional Council approval?

No. RDC Exemption approvals are provided for under Schedule C of the current Regional Development Charge Bylaw (14-046).

When should I submit my invoices?

Once the application has been accepted, invoices should be submitted to the Region throughout the remediation process in order to provide feedback and ensure that the invoices contain the necessary detail to allow for acceptance.

How are my invoices for eligible remediation costs reviewed?

Invoices will be reviewed to ensure they contain detailed information about the remediation activities carried out and that the costs and activities identified are eligible in accordance with the Eligible Cost Submission Guideline.

The invoices must contain the following information:

  • Invoice number;
  • Invoice date;
  • Project site address/location;
  • Invoice date;
  • Firm name/description;
  • Invoice amount (before HST);
  • Highly detailed descriptions of the activities carried out and their individual costs;
  • Explanation from the firm describing how the invoices related to the sites remediation; and
  • Any additional comments/explanations required.

Applicants must also ensure that the costs submitted are a reasonable reflection of the remediation work that was proposed to be undertaken in the Remedial Work Plan provided with the application.

Please note that invoices which do not provide highly detailed information about the individual activities carried out and their specific costs and/or which culminate in total eligible costs in excess of the estimate provided in the Remedial Work Plan may not be accepted!

Will my invoices be audited?

Yes. Once the Region has completed reviewing all submitted invoices, the applicant/owner must submit a third party, independent audit of these costs, at the applicant's expense. The applicant/owner may choose any chartered accountant to undertake the audit so long as the accountant is an impartial, third party who is not employed by the applicant/owner or involved with the project in any other capacity. The audit should confirm the link between the remediation costs submitted and the Remedial Work Plan followed to achieve the Record of Site Condition and be carried out in accordance with the standards set out in Section 5815 of the Canadian Institute of Chartered Accountants Handbook - Special Reports - Audit Reports on Compliance with Agreements, Statues and Regulations.

Is HST an eligible cost?

No, HST is not included.

When is the site considered 'remediated'?

The site is considered 'remediated' once a Record of Site Condition (RSC) has been approved and acknowledged by the Ministry of Environment.

When will the RDC exemptions be available?

The RDC Exemption application will be approved upon satisfactory acceptance of the audit report by the Region. The Exemptions will be available thirty (30) calendar days after a Record of Site Condition has been filed and acknowledged by the Ministry of Environment.

Do I have to wait to apply for my Building Permit until my RDC Exemption application is approved?

No. Applicable Regional Development Charges paid at the time of Building Permit application can be refunded once the RDC Exemption application has been approved.

Are there time limits on my RDC Exemption approval?

Yes. RDC exemption approvals are valid for 5 years beginning thirty (30) calendar days after a Record of Site Condition has been filed and acknowledged by the Ministry of Environment.

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